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How To Make Receipts

Receipt Template for Restaurant Receipts

A restaurant receipt is a valuable tool for tracking information about a customer’s visit to your place and in the hands of customers themselves. Receipts can be helpful when you need to return or exchange an item, or even when you want to remember the details of a meal you enjoyed at a certain restaurant. Using the ExpressExpense template for restaurant receipts will help you keep track of all the information that matters, including tax and tips, so you don’t have to try to memorize it all. You’ll also find some great features for recalling special requests made by your customers and creating reference links for each receipt. The receipt generator is also an amazing way to make more money and save more energy. The more information that is on the receipt, the easier it is for customers to use their receipts and exchanges correctly. That increases your chances of repeat business and positive word-of-mouth marketing, which are both excellent for your bottom line. 

Receipts are a must, especially when you’re running a restaurant. What is the need to have a receipt template for restaurant receipts? There are many reasons behind it. 

TIP: Make sure you get their email address so you can send them receipts or marketing offers in the future.

Keeping track of all payments and knowing how much you make each day, week, and month is essential. Better bookkeeping will help you manage your expenses and plan your budget for the next period. 

  • It helps customers to know exactly what they paid for. 

With a professional-looking restaurant receipt template, you can choose between different types of receipts depending on your business needs. You can email it to your customer. It makes it easier to understand their bills and also helps them keep track of their spending habits. 

  • Lastly, if the customer wishes for any changes, he can simply make them on his bill before paying, which makes things more convenient for him and lighten up for you as well. 

A template is a digital document containing an empty form that you can fill in with your details. A restaurant receipt template is utilized to create a restaurant receipt that can be emailed, downloaded, and given to customers who have paid for their meal. There is also an option to print it. For a standard itemized restaurant receipt, it contains all the details that are usually required on a receipt: 

  • business name
  • business address
  • Business contact number
  • date of purchase.
  • time of sales transaction
  • name of server 
  • Item number, name, and price
  • The mode of payment 
  • Subtotal
  • Tax (if any) 
  • Total 
  • A “Thank you” message at the bottom of the receipt

For other receipt templates, you may customize them according to your preferences. You may add additional details, such as tips, marketing promotions, social media pages, a web page, or a barcode, at the bottom of the receipt. You can even add a logo to raise brand awareness for your company, and it’s easier for your customers to remember.

You may visit the FAQs page for further details.

How Receipts Affect Digital Transformation

Digital transformation has a remarkably huge impact on businesses. From one business to another and so on, and forth. Whatever industry you are into, the amazing change that it has brought will reevaluate how it enhances your daily work operations and employee productivity efficiently and effectively. Integration is an advantage and advancement to your business system that allows you to stay creative and ahead in the competition.

On receipts transformation, the difference goes further when it comes to accessibility, security, dependability, expeditious work result, and minimizing cost. The system is manageable on computers and smartphones and business owners can access it 24/7 anytime, anywhere. The access demand on your end is higher and you can always monitor your sales and expenses whenever you want, too.

Business accounting matters and using electronic receipts is much easier to generate financial reports, it also supports the book journal used when it comes to filing tax returns, payroll administration, and any other accounting-related tasks. You will be able to monitor the financial performance of your company, how much money you receive, and how much money you spent. The collaboration with your assigned accountant or assigned employee is more effortless and concluding to make any decision is definitely much brilliant and accurate. It is indeed that receipts bring significance to business accounting.

One of the exceptional software on digital receipt generators that many businesses used is ExpressExpense. A lot of routine tasks become automated to avoid repetitive tasks thereby saving more time to dedicate to other relevant tasks. This is not just for financial reports, your accountant portal, lawyers reference, or you as an owner, but also for your most valuable assets – your CUSTOMERS.

Customers are your strength to your business and giving them the best service they deserve is highly commendable. You have to present your brand way better than others, and customizing your receipts is one of the keys to making your company more recognizable. Customization of receipts creates more opportunities in marketing and advertising, such as email marketing as this is one of the cheapest, most convenient, and fastest ways to keep your customers stay informed about your products and/or services and can reach more potential customers. You have to always think outside the box if you want advancement, improvement and better income.

By taking advantage of this digital feature you are: 

  • allowing your customer to make use of their receipts more meaningful when it comes to recordkeeping purposes such as exchange/refund used, a receipt reimbursement, simple memorabilia, and the likes
  • transforming the receipts into supporting legal document that describes all the data to be considered valid
  • minimizing human or administrative errors to avoid possible serious customer complaints 
  • minimizing financial reports inaccuracy 
  • flagging suspicious accounts for audit purposes

The required amount of time you are committing to your business will noticeably be reduced. Likewise, with your employees, the work productivity will be intensified and everyone will find ways to make your business operations run better. In general, the eradication of errors is improving. This is a positive impact that any business is aiming for.

If you achieved great results on your starting point, it is a good sign that you are on the right track and will improve over time and this can lead to more customers and boost your company’s profits.

Reviewed: 5 of the best Receipt Makers

Today there are a number of receipt making website and apps available for you to utilize.

Are you in need of a receipt maker to create a receipt that is lost or misplaced?  Well there are many options available today for receipt makers on the web and app store.  Let’s go through and take a look at the top receipt makers that are out on the web and give you a look at the systems and talk about the advantages of each receipt makers and what they are each good at doing.

ExpressExpense – The Gold Standard of Receipt Makers

To start, let’s take a look at, the industry leader and largest and most capable of all the receipt makers out there. This receipt maker is considered the Gold Standard for receipt makers. It has over 50 receipt templates covering a wide range of receipt types. The interface is very straightforward and allows for easy data entry of receipt information. You do need to click the “Make Receipt” button in order to see the results of your receipt, but the system generates the receipt in less than 1 second.

Each receipt template has 5 different fonts you can select from. The receipt fonts at ExpressExpense are definitely the most high quality of any of the receipt makers out there. ExpressExpense has created font sets that are identical to the fonts used by the most common thermal receipt printers in the world. These receipt fonts are exact reproductions of receipt fonts you’d find on Home Depot, Target, Walmart and other receipts. This is truly a detail that is missing on other receipt makers.

ExpressExpense offers several free receipt templates available to anyone wanting to make receipts for free. In order to gain access to the rest of the receipt templates and remove the watermark on the receipts, you’ll need to purchase a membership. Memberships are available starting at $9.99 (Standard – 20 templates) or PRO (all receipt templates) is available for $15.99. ExpressExpense often has discounts available during holidays or tax season. If you catch one of these discounts, it is a good idea to purchase the Annual membership to lock-in the savings for longer period of time.

InvoiceWriter makes perfect hotel invoices

Next up is the website. This is also a very capable receipt maker and invoice maker. This site makes invoices for hotels, medical, auto shops and more. It also features a long list of receipt templates that are editable on-screen. These receipts are electronic (email or web) receipts that are issued by brands like Apple, Home Depot, Venmo or Verizon.

This tool is extremely useful for creating invoices for reimbursement of business expenses. For example, if you are reimbursed for your internet service but need to separate your personal account which includes several family phones and cable TV – this invoice maker can help. You can create a duplicate invoice for your cell phone provider and then easily create monthly invoices for the service you are wanting to be reimbursed for.

The system generates PDFs of the invoices you create which can be downloaded or emailed to yourself or others. These invoices are high quality and suitable for printing using any laser or inkjet printer.

When it comes to hotel invoices (guest folios) InvoiceWriter really shines. They have reproduced invoice templates for all of the major hotel brands and made them available for your invoice making purposes. These templates allow you to create a perfect copy of an invoice at any of these major hotel chains. Keep in mind each hotel chain also has many subsidiary brands which also use the same template.

Create receipts with MakeReceipt for less is another excellent resource for making receipts. This site basically is a clone of ExpressExpense, but with less templates and a lower price point. To date, there are 26 receipt templates available on the website. They span many styles of receipts: restaurant receipts, taxi receipts, rent receipts, cash receipts and more.

MakeReceipt is simple to use and does have some nice features. The receipt templates

There is also an iPhone/Android mobile app available for MakeReceipt receipt maker. It offers a free trial period where you can get full functionality of this tool for several days. Get the iPhone MakeReceipt App or the Android MakeReceipt App.

A Visual Receipt Template Editor – expenseFAST

expenseFAST is a relatively new tool that has become available for receipt making. It is different than ExpressExpense or MakeReceipt since it is truly a template system and does not automatically calculate values like subtotals, taxes or receipt total. Think of it more of an image editor that happens to focus on receipts. There are currently over 100 receipt templates available on expenseFAST’s website. They include:

  • ATM receipt templates – Wells Fargo, Citibank and more
  • Bank transfer receipt templates – Western Union, Moneygram
  • Luxury brand receipt templates – Gucci, Rolex, Tiffany’s, Saks Fifth Ave
  • Hardware store receipt templates – Lowes, Home Depot, Ace Hardware
  • Mobile phone receipt templates – Verizon, Apple, T-Mobile, Cricket

The receipt editor at expenseFAST is intuitive and simple to adjust. It allows updating of any of the receipt features such as receipt font, text placement, logo uploading and more.

ReceiptWriter free receipt maker is a free receipt maker that has many receipt templates available. It features a receipt making interface that instantly displays the receipt on-screen while you edit the receipt. This means you can see your changes to your receipt as you edit the receipt instead of having to click a “Make Receipt” button to view the results. There are several categories of receipts available including restaurant receipts, fast food receipts, taxi receipts and hotel receipts.

Companion Tools for Making Receipts

It is worth mentioning that there are two useful companion tools available for receipt making. These tools are perfect if you need

Doc2Scan is an great tool that allows you to take the receipt or invoice you created and make it look faxed, photocopied or scanned. Just upload your receipt generated with one of the tools above and Doc2Scan magically makes the document look like you scanned it. This is useful to make your super crisp digital receipt look more authentic.

If you need to print your receipt on actual receipt paper, Express Thermal Print is what you need. This app is available for iPhone and Android and gives you the ability to print anything to Bluetooth thermal receipt printers. This app works with both 52mm or 80mm receipt paper. It is the best way to make the most accurate receipt replicas possible.

New Receipt Template Added

We continue to add new receipt templates to ExpressExpense Receipt Maker on a regular basis. This week, we’ve added a few more receipts to the receipt template inventory. Let’s take a look at what is new!

Improved Receipt Fonts

Steve Jobs was notorious for obsessing over details. As the story goes, Steve famously audited a calligraphy class at Reed College (Portland, OR). A Trappist monk named Robert Palladino was teaching this class. Steve didn’t realize this class would have any application in his life. However, he later attributed the beauty of his Apple operating system to this particular class.

We also believe the details matter. More importantly, the typography matters when you are making professional-quality receipts. We took the time to design several new fonts that create the most accurate and crisp images possible. These receipt fonts were developed by dissecting receipts from many popular retail stores and building the fonts from scratch. The results is 4 new receipt fonts that perfectly match the fonts used at POS systems at stores such as Walmart, Target and Home Depot.

Big Box Store Receipt receipt
We have improved our fonts to perfectly match POS thermal printers.

Airport Parking Receipt Template

Airport Parking Receipt

This new Airport Parking Receipt template gives travelers one more option for submitting expense reports on time. The receipt requires an Entry Time and Exit Time to be provided to establish the total length of parking time. The total parking time is calculated by the receipt maker system and is displayed as the Duration field. This parking receipt displays the parking duration as a total of days, hours and minutes. The transaction and ticket numbers are both automatically generated on this receipt. The total parking cost is easy to enter for this receipt since it is only a single field.

This parking receipt template could be used for any type of parking. It happens to be titled “Airport Parking Receipt” because it was modeled after a Laguardia Airport parking service. Feel free to use it for event parking, downtown parking, valet parking or anything else!

Restaurant Bar Receipt

Restaurant Bar Receipt

We know our users would like more restaurant receipts to use for their businesses. We decided to add more receipts that have the write-in TIP and TOTAL areas defined. This receipt is clean and simple and was designed to match a very common POS system’s receipt output. The default receipt font is a custom thermal font that was newly created for this particular receipt template. This receipt has itemized products shown on the receipt and displays the Amount in a larger font size. This Amount is a total of the Sub-total and TAX. Remember, if you use this receipt, you are typically suppose to pay TIP on the Sub-Total (before tax) only! The user of this receipt would then write-in his own calculation of tip and the add the Sub-Total to the Tip to get the final total. Finally, the receipt has a SIGNATURE line at the bottom for the customer’s authorizing signature.

Always improving to create the Best Receipt Maker in the World

We continue to adapt our receipt maker tool to make it truly a great product and value. Our customers deserve the most reliable, professional and secure tool for making receipts. We listen closely to our customer’s feedback and have quarterly customer-focused feedback sessions to focus on differentiating our receipt maker from the competition. As usual, please feel free to Contact Us using the contact form.

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How to Make a Receipt – Success Story

Make A Receipt

We recently assisted a customer who needed a receipt to prove they were the original owner of a product.  This customer was the original owner, however, they had not kept the original receipt. The original receipt was required for a major warranty issue.  The alternative was purchasing a new product – which has a price tag of over $1200 USD. The receipt needed to show that the purchase was made from an authorized retailer to allow the manufacturer to begin processing a warranty claim.

Unfortunately, the company that sold this customer the product was no longer in business.  It seems the massive internet retailers had put this small shop out of business shortly after the original purchase.  The customer was therefore unable to request that the store could re-print a copy of the original receipt.


This customer decided it was worth making a receipt as authentic to the original receipt as possible to insure that the manufacturer would honor the warranty claim and replace the failed component.  The customer identified several receipt templates within the ExpressExpense receipt template inventory that might closely match the original retailer’s receipt. In this case, he determined the “Custom Logo Receipt 4” receipt template most closely resembled the original receipt.  


The customer then used his credit card company’s website to find the date, time and amount of the original purchase.  In this case, the original purchase price was $4289.95. The customer recalled that the main item was approximately 90% of this purchase total on the receipt and the other 10% of the purchase price were a few additional accessories.  



Using the receipt template on ExpressExpense called the “Custom Logo Receipt 4” – the customer filled out the receipt fields carefully.  Date and time of purchase, store name, store address, city, state, zip and phone were all entered into the receipt template to match the original location and time of purchase.  The receipt template was then completed by adding details of each item purchased under the “Itemized Items” section of the online receipt maker. Quantity, item description and item price were all included to complete the template inputs.  Sales tax was calculated and entered into the receipt template by referencing Avalara’s tax rate look-up tool (  



Once the receipt template form was completed, the customer adjusted the font typeface within the receipt maker tool and generated the customized receipt by clicking “Make Receipt.”  The customer was also able to locate the (now permanently closed) store logo using and Google Image search. This logo was uploaded to ExpressExpense and cropped to fit the receipt perfectly.


This customer took the additional step of printing the receipt to a thermal printer.   Hopefully, this would guarantee this receipt would be accepted by the manufacturer. A bluetooth mobile printer was purchased for approximately $55 (remember, this is a $1200 warranty claim!) from and then downloaded free app called Express Thermal Print (by ExpressExpense) from the app store.  Within a few minutes of installing the app, the receipt was printed to 80mm thermal receipt paper.


Since this original receipt was dated over 2 years ago, the customer decided to rapidly age the receipt to match what a 2 year old receipt would actually look like.  The receipt was folded in half and lightly crumpled to reduce the crispy “brand new” appearance of the receipt. To age the receipt even further, the receipt was left in a window with direct sun for 1 day.  This exposed the photo-senstive thermal paper to UV rays and caused the receipt paper to slightly discolor. This method of UV exposure is a very effective way to accelerate the aging of thermal printed receipts.

A few tips from this success story:

  • Sometimes it is necessary to create a receipt when you do not have the original receipt.
  • ExpressExpense’s receipt templates create authentic-looking receipts
  • Cross-reference credit card or bank statements for original purchase price
  • Consider adding any additional items to the receipt (ie: accessories)
  • Identify the sales tax for the location using Avalara’s taxrate lookup tool
  • Printing a receipt to a thermal receipt printer will provide the highest quality final product

Make A Receipt

Going Global: Internationalizing our Website

We’ve recently launched a new multilingual version of our website to allow users from across the globe to access our tools.

We now support Spanish, French, Hindi, Portuguese and Chinese (Simplified).  Receipts can be made in any of these languages.  Our website has been internationalized to support users who want to use our website in these languages and create receipts in these languages.

Receipts now have several new features that are configurable from the receipt creation interface.  Tax types are now supported:  VAT, SALES TAX, SERVICE and no Tax.  There is also the option to change your Currency of your receipt to one of the following:  US Dollar, British Pound, Chinese Yuan, Euro, Singapore Dollar, India Rupee.  We also provide the ability to change the currency separator from a US-style period to a EURO-style comma.  Very helpful for the rest of the world trying to make receipts in their own language and format!

Our international strategy includes adding other languages (Japanese?  Russian?)  to enable additional users from all over the world to utilize our services.  Please let us know if you have a specific need or recommendation for a language you would like us to support.

In addition, we’d like to hear your feedback on the translated versions of our website.  We’re not native speakers of French, Chinese, Spanish or Hindi – so please let us know if there are any issues with the translated version of our site!


Special Receipt template added!



We have added another receipt style called “Special” – and we think it is very slick.  It allows for point-to-point taxi service receipt generation.   This one is excellent for limo rides, private vehicle transportation, shared ride services or standard taxi or cab ride receipts.

Simply enter the Starting Location and Destination fields – and the map will update with the path.  You still need to click “generate receipt” – in order to get the pricing to render and for the complete receipt to be created.

Please take a look and let us know your thoughts.  If there are any ways we can improve this template or our service, we would love to hear from you.



The Best Invoice Makers and Generators of 2015

For this roundup, we tested 12 online invoice services, most of which didn’t make the cut to be included here as the best players in the invoicing game.  Only 7 made the final round where we detailed the features and provided a side-by-side comparison of their services.


419598-side-by-side-comparisonvvvvvvvvvvvvvv    online invoices logo  invoicehome logo  zoho invoice logo  
Price per month $9.99/month  @ 10k / month  

$29/month @ 25k / month


$99/month @ 100k/ month

$9 / month @ 120 invoices, 12 clients, 12 invoice layouts  

$19.95 / month @ 300 invoices, 30 clients, 30 layouts

$39.95 / month @ unlimited invoices, unlimited clients, unlimited layouts

$5 / month – Unlimited $15 / month – 500 contacts, 3 users  

$30 / month –  unlimited users, unlimited contacts

     $9.95 / month – 5 clients  

$19.95 / month – 25 clients


$29.99 / month – Unlimited clients – 1 staff user


$39.99/ month – Unlimited clients – 5 staff users

$9.95 / monthFREE for 21-days of unlimited use FREE – No paid versions available
Free Version YES – FREE 60-day trail subscription (up to $10k in invoices) YES – 30 invoices per month, watermarked invoices YES – Free up to $1k per month in invoices  YES – 1 User, 5 Customers      YES – 1 Customer  YES YES
Custom Logo  YES – Upload  YES, upload  YES – Upload or existing symbols  YES      YES YES  NO
Number of Invoice Templates  1 – (expert users can modify CSS of template for custom looks)  3 Over 300  7      2  1 NO
Save / Review Invoices YES YES YES YES      YES  YES NO
Languages  English  English  English, French, Spanish, German  English, German, Spanish, French, Italian, Chinese, Japanese, Korean, Dutch, Swedish      English, Spanish, French  English  English
Login Connectivity  Email  Email  Google, Facebook, Windows, Yahoo, Email  Email      Email  Email  Email
Payment Gateways  Paypal, Stripe  Paypal, Paymate, eWay  PayPal, Authorize.Net, Stripe  Paypal, Paypal Pro,, Stripe, 2Checkout, Braintree, forte, worldpay      Paypal, Stripe, Freshbooks  Paypal  NONE
Payment Types  Credit, Bitcoin, Paypal  Credit, Paypal  Credit, Paypal  Credit, Bitcoin, Paypal      Credit, Paypal  Credit, Paypal  NONE
Email Invoice  YES  YES  YES  YES      YES  YES  NO
Customer Database  YES  YES  YES  YES      YES  YES  NO
Payment Tracking  YES  YES  YES  YES      YES  YES  NO
Secure  YES – 256-bit SSL  NO  YES – 256-bit SSL  YES – 128-bit SSL       YES – 128-bit SSL  YES – 128-bit SSL  NO
Item Inventory  YES  YES  YES  YES      YES  YES NO
Personalized Website for Invoices  YES  YES  NO  YES      YES  NO  NO
Recurring Billing  YES  YES  NO  YES      YES  NO  NO
Reporting  YES  YES  YES YES – extensive      YES  VERY LIMITED  NO
Chasing Reminders  NO  YES  NO  YES      YES  NO NO
Discounts, Promos  YES  NO  NO  YES      YES  YES  NO
Dashboard  YES – Shows billing metrics, Ave time to pay, collections efficiency, recent activity, charting of payments/invoices  YES – Invoice search, client search, overdue invoices, charting of payments/invoices  YES – Lists of invoices, overdue invoices, customers  YES – Total receivables, overdue invoices, top expenses and more      YES  – Total receivables, overdue invoices, top expenses  YES – List of invoices  NO
 Currency  AUS, CAD, CNY,EUR, GBP, INR, JPY, USD, ZAR…many more   AUS, CAD, CNY,EUR, GBP, INR, JPY, USD, ZAR…many more  AUS, CAD, CNY,EUR, GBP, INR, JPY, USD, ZAR…many more  AUS, CAD, CNY,EUR, GBP, INR, JPY, USD, ZAR…many more      AUS, CAD, CNY,EUR, GBP, INR, JPY, USD, ZAR…many more  USD  USD
 Multiple  Organizations  NO  NO  NO  YES      NO  NO  NO
Multiple Users  YES  NO  NO  YES      YES  NO  NO


Here are some additional notes on the online invoicing services we reviewed.

  • Smooth navigation. Excellent design.
  • Allows export of invoices to CSV format.
  • Mobile friendly website.

  • Complicated setup and administration.  Too many options and settings to choose from.
  • Not secure.  No SSL encryption means your data and customers information is being exposed.

  • Best option for custom template look/feel – with over 100 beautifully designed templates to choose from.
  • Export invoice information to XLS

  • Nice wizard on startup to gather important info.
  • Smart wizards on each section to guide you through first time use and setup.
  • Professional interface.  Easy to use.
  • CRM connectivity between Zoho CRM system
  • Excellent

  • Login process is a little strange.  You need to login to you own subdomain account only visible from an email that Freshbooks sends you upon sign-up.
  • Excellent Import/Export support of clients, invoices..etc.

View all Receipt Template Styles

You’ve spoken.  We’ve listened.  We added the ability to easily view the variety of template styles we offer.  It’s simple.  Pick a receipt style.  Enter the receipt information.  Save or Email the receipt.




Generic Receipt Template added

We’ve added another template to our collection.  The Generic Receipt template can be used for any kind of transaction.  It is a good option for news stands, ice cream shops, toll booths and many other receipt applications.  Use it for small purchases or large ones.  It includes all of the standard fields from the normal receipts – date, time, location, amount, payment type, cost, tax.  Generice Receipt Template