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How To Make Receipts

How to Make a Receipt Using ExpressExpense Receipt Maker

Making receipts with ExpressExpense is as easy as typing in the receipt information into the receipt template and clicking make receipts. the system does the rest and creates beautiful professional, high-quality receipts for personal or business use.  it’s never been easier to create professional-looking receipts with your computer. ExpressExpense also has an iPhone and Android app that will allow you to create receipts from the palm of your hand. these apps are free in the App Store and work with Express Thermal Print app to print receipts directly to real receipt paper using Bluetooth thermal printers. 

To make your first receipt simply visit ExpressExpense and choose a receipt template from the homepage. There are many different kinds of receipts to choose from including restaurant receipts, Cafe receipt, service receipt, repair receipts, hotel receipts, credit card receipts, lunch receipts, dinner receipts, rent receipts, cash receipts, and the list goes on and on. Pay attention because some of the receipts are itemized and allow you to enter  details of each item that was purchased. Other receipts are able to be customized with logos or Graphics. You just need to upload an image and you can have it appear on your receipts. Noticed that receipt logos are converted to a bitmap black and white format to look like what would be printed on a real receipt.

Entering Receipt Basics – Business Information

Once you have chosen the receipt style you’d like to use you’ll be prompted to enter the receipt details. Each receipt has a default font already defined. You can change this font easily from the drop-down menu of fonts. next, enter the date and Time using the drop-down selection tools.  if you need to use a 24 hour clock you can do so by clicking the a.m. / p.m. indicator and setting it to blank. Next enter the business name in the field provided. You might have to abbreviate the business slightly because it only is able to display about 40-55 characters due to the narrow width of receipts.   now enter the business address you would like to have a pier on the customer receipt followed by the city and state as well as the ZIP code. Note that you can use any of the field inputs to display text on the receipt. For instance you could Utilize the address field for a website address instead of a physical address. It is entirely up to you to customize the receipt to make it exactly as you you would like to see.  The next field you’ll see is the currency selection drop down. Express extensive supports many many currencies from around the world. Choose the one that matches the currency your receipt requires. Next to the currency selection is the taxDrop down selector and tax rate input field. Receive can have one or two taxes added to the grand total. You’ll notice you can remove the tax from being added by selecting the none in the tax drop down. You can also choose from other options such as VAT , sales tax, service, tips or other International tax options from the tax drop down. You can then enter the actual tax percentage in the next column and the system will calculate the tax cost based on this percentage. Simply enter 5.5 to have the system calculate a tax of 5.5% of the subtotal.  If you would like to add a additional tax item press the green plus icon next to the tax fields.

Receipt Payment and Custom Text Fields

The next field available for input on the receipt generator is the payment field. This can be utilized to enter details about the type of payment –  such as “card swipe” or “chip card” or “card present” or “Visa ending in 3922” or “CASH”. we also have a Euro decimal separator option that is available to change the  decimal separator from a period “.” to a comma “,”.

For itemized receipts you’ll see three Fields provided to  input details of items purchased. QTY is used to represent the number of items purchased. Item name is used for the description of the item on the receipt.  Finally, “price” is used to show the cost of each item. Please note that the system will calculate the total cost by multiplying the (quantity X price) of each item.

Uploading Custom Logo to Receipt Template

Many of the receipts available on ExpressExpense have the ability to have a logo uploaded and place on the generated receipt.   this image should be a clear and simple logo or icon without Too Many Colors. PNG, JPEG and GIF File formats are all accepted. After uploading the image,  you can crop the image using the image cropping tool which is built into the ExpressExpense receipt system. The image will be converted to a black-and-white format in order to most authentically represent what a generated thermal receipt would look like. If you are having trouble with your image appearing on the receipt, consider converting your image to black-and-white before uploading the image to the receipt maker.

Receipt Maker News

How to Make a Receipt – Success Story

Make A Receipt

We recently assisted a customer who needed a receipt to prove they were the original owner of a product.  This customer was the original owner, however, they had not kept the original receipt. The original receipt was required for a major warranty issue.  The alternative was purchasing a new product – which has a price tag of over $1200 USD. The receipt needed to show that the purchase was made from an authorized retailer to allow the manufacturer to begin processing a warranty claim.

Unfortunately, the company that sold this customer the product was no longer in business.  It seems the massive internet retailers had put this small shop out of business shortly after the original purchase.  The customer was therefore unable to request that the store could re-print a copy of the original receipt.

 

This customer decided it was worth making a receipt as authentic to the original receipt as possible to insure that the manufacturer would honor the warranty claim and replace the failed component.  The customer identified several receipt templates within the ExpressExpense receipt template inventory that might closely match the original retailer’s receipt. In this case, he determined the “Custom Logo Receipt 4” receipt template most closely resembled the original receipt.  

 

The customer then used his credit card company’s website to find the date, time and amount of the original purchase.  In this case, the original purchase price was $4289.95. The customer recalled that the main item was approximately 90% of this purchase total on the receipt and the other 10% of the purchase price were a few additional accessories.  

 

 

Using the receipt template on ExpressExpense called the “Custom Logo Receipt 4” – the customer filled out the receipt fields carefully.  Date and time of purchase, store name, store address, city, state, zip and phone were all entered into the receipt template to match the original location and time of purchase.  The receipt template was then completed by adding details of each item purchased under the “Itemized Items” section of the online receipt maker. Quantity, item description and item price were all included to complete the template inputs.  Sales tax was calculated and entered into the receipt template by referencing Avalara’s tax rate look-up tool (https://www.avalara.com/taxrates/en/calculator.html).  

 

 

Once the receipt template form was completed, the customer adjusted the font typeface within the receipt maker tool and generated the customized receipt by clicking “Make Receipt.”  The customer was also able to locate the (now permanently closed) store logo using Archive.org and Google Image search. This logo was uploaded to ExpressExpense and cropped to fit the receipt perfectly.

 

This customer took the additional step of printing the receipt to a thermal printer.   Hopefully, this would guarantee this receipt would be accepted by the manufacturer. A bluetooth mobile printer was purchased for approximately $55 (remember, this is a $1200 warranty claim!) from Amazon.com and then downloaded free app called Express Thermal Print (by ExpressExpense) from the app store.  Within a few minutes of installing the app, the receipt was printed to 80mm thermal receipt paper.

 

Since this original receipt was dated over 2 years ago, the customer decided to rapidly age the receipt to match what a 2 year old receipt would actually look like.  The receipt was folded in half and lightly crumpled to reduce the crispy “brand new” appearance of the receipt. To age the receipt even further, the receipt was left in a window with direct sun for 1 day.  This exposed the photo-senstive thermal paper to UV rays and caused the receipt paper to slightly discolor. This method of UV exposure is a very effective way to accelerate the aging of thermal printed receipts.

A few tips from this success story:

  • Sometimes it is necessary to create a receipt when you do not have the original receipt.
  • ExpressExpense’s receipt templates create authentic-looking receipts
  • Cross-reference credit card or bank statements for original purchase price
  • Consider adding any additional items to the receipt (ie: accessories)
  • Identify the sales tax for the location using Avalara’s taxrate lookup tool https://www.avalara.com/taxrates/en/calculator.html
  • Printing a receipt to a thermal receipt printer will provide the highest quality final product

Make A Receipt