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Receipt Making Tips

Online Receipts in Marketing

For business owners, especially for a start-up business and existing small business owners, using electronic receipts can benefit from saving thousands of money. Moreover, it can be a perfect marketing opportunity for their business. Whether you own an online store or physical store, or both, this can lead to more customers and increase your company’s profits.

The customer still prefers to visit a physical store than an online store but with the outbreak since 2020, for safety reasons, people prefer to shop online. Whichever, through the use of e-receipts you can reach your target audience and you have the option to add a marketing campaign. When you create a receipt, you can add it below the customer’s detailed purchase items or services, BUT you have to be aware of the following limitations: 

  1. When a customer’s signed up, have an option for customers if they like to receive marketing offers. Customers’ consent is a must.
  2. Avoid spamming customers and you should always consider that their time is precious. Send related-significant promotions and updates based on their previous purchases to get their attention.
  3. If customers have an option to subscribe to your marketing or promotional offers, allow them also to unsubscribe when they don’t want to receive anymore except when they are entitled to free items, discounts, or raffle tickets on the day of their purchase.
  1. Treat every email you send to your customers as an opportunity to market your business. It is the best time for you to disseminate your online and offline marketing promotions or any of your store activities such as:
  • When you have new stock arrivals for your online or physical store
  • When you have a physical store ONLY sales or online store ONLY sales or both.
  • When you have discounts or coupon offers the next time they purchase from your store.
  • When they can avail of a free item or raffle tickets based on their purchases.

Marketing opportunities like email marketing is considered as one of the important channels to maintain your existing customers and from their recommendations as well to their friends, family, or co-workers you can gain new customers and convert them into sales. This is one of the cheapest, most convenient, and fastest ways to keep your customers stay informed about your products and/or services.

You have to be compliant in using email marketing because in general using electronic or online receipts helps to improve your business reliability and performance while giving relevant and meaningful content to your loyal customers and your target customers. You can use ExpressExpense, MakeReceipt, or ExpenseFast. They are receipt generators that can give you all the convenience of using an electronic receipt. It is fast, easy to use, and you can make a receipt in seconds! You can try it for FREE or SIGN-UP  to get full access to the system. You can change plans at any time you want. Be mindful that you still have to be prepared to give traditional paper receipts to your customers if they need it unless you are a fully digitalized business.

Manage Receipts Digitally

KEEP all receipts! 

This is not overstated but, yes, receipts are proof. If you know the art of keeping receipts and you are a business owner with a prepared set of books then you are doing the right thing as a taxpayer and you are possible to win a tax audit. Aside from audit protection, you will know how much money you are spending and you get to monitor unnecessary expenses that you might not want to buy any more to save thousands of money. 

Receipt management makes better also by modifying your customer paper receipts into digital receipts same with your receipt expenses to save long hours in hunting receipts information from your filing cabinets. Organizing receipts digitally is quicker than a normal way of putting everything in folders and labeling them by years and months so as not to get confused when you want to look for specific files. Entering the digital age is just a better idea. Being more competitive in your chosen industry and flexible to changes helps to improve the accuracy of your finances and keep track of your expenses.

Running digitally is much faster and convenient. Receipt management by using an online receipt generator lets you track your sales, purchase order, expenses, and even your payroll expenses if you want. Data stored on the system, which makes it easier to navigate and is accessible anytime. If you are a busy business owner you can work or check everything with one click even if you are on a trip or at home. The system is easy to use and can be performed within minutes. You get to provide excellent customer service and 24/7 support available if you’re running round-the-clock service to your customers.

Grouping expense receipts by category makes the work faster including report generation. If you just need tax-deductible expense receipts, look for those receipts and the rest are likely to be deductible. Easy to find and saves so much time that you can dedicate more to being productive at work. Organizing digitally is a lot simpler than filing paper receipts. The Useful Receipts for Tax Deductions will give you more tips on what are legitimate deductions valid for tax claims.

The digital service can both navigate by using a laptop, or mobile phone. It is a handy method for record management and you do not need any storage space in your office because everything is accessible. 

There are times that when a customer returns or exchange items and no paper receipts to present because he lost them, cannot accept the fact that receipts are mandatory to present as per merchant or company rules. There are even occasional customers who get angry with the staff or cashier and want them to be fired knowing it’s not even the employee’s fault. That is one painful and stressful scenario because they want more than they are entitled to. You can prevent this from happening by using an online receipt maker and customers’ receipts are stored on their phones.

As a business owner, you do not want your business to be jeopardized because of your poor receipt management strategy. Be IRS compliant and to your customers and everything will run smoothly.

Useful Receipts for Tax Deductions

A tax audit is an examination of your accounts and financial data by an IRS agent or state auditor to make sure you accurately reported your income, expenses, and credits as per tax laws. You must keep all your tax-related documents for at least three to seven years from the date you filed your return. Keep your receipts in one place for easy access and quicker arranging of all your needed records for future audit reference. Collecting receipts is a crucial part of the preparation method for filing taxes and it is a big advantage if you are always prepared and already set your expectations when the tax audit happened.

Small-Business Owner/Self-employed Receipts

Self-employed individuals should consider using accounting software like Quickbooks, or online receipt makers like ExpressExpense, or invoice receipt makers like InvoiceWriter.  

The audit can flow smoothly when the IRS agent or auditor discovers that all the needed documents or records are being presented in an organized manner. 

Here are the records to keep:

  • Sales slips
  • Paid bills
  • Invoices
  • Receipts
  • Deposit slips
  • Canceled checks

You have to arrange them by year and type of income or expense for faster identification. These documents support the entries in your books and on your tax return.

Keep your gross receipts as it shows the income you receive from your business. Gross receipts documents are:

  • Cash register tapes
  • Deposit information (cash and credit sales)
  • Receipt books
  • Invoices
  • Form 1099-MISC

For business purchases, these are the things you buy and resell to consumers. And here are the documents to keep:

  • Canceled checks or other records reflecting proof of payment/electronic funds transferred
  • Cash register tape receipts
  • Credit card receipts and statements
  • Invoices

NOTE: Supporting documents are needed to present to sustain the purchase transactions.

Business Expense Receipts

Business expenses are the costs you acquire (other than purchases) to carry on your business.

These are the documents for expenses:

  • Canceled checks
  • Cash register tape receipts
  • Account statements
  • Credit card receipts and statements
  • Petty cash slips
  • Invoices

NOTE: Supporting documents are needed to present to sustain the purchase transactions.

Other records that you need to save are:

Receipts can aid you in two ways: 

  1. maximize your refund, 
  2. or at least minimize your tax difficulty. 

You can also ask for guidance from a tax professional for a more thorough understanding of collecting and keeping tax records and receipts if you think you need to be more educated about tax matters. Make sure that you are doing a productive task of storing and maintaining records to avoid future problems.

To know more about ExpressExpense receipt generator you can visit our FAQ’s page or SIGN-UP today and start saving all the useful receipts you needed for future tax claims purposes.

Comparison Between Paper Receipts and Digital Receipts

Whether you use paper or digital receipts it is useful to any kind of business since it is a required document to fulfill and given to customers as their proof of payment. Receipts are vital to keeping track of your expenses or cash flow in general. It has been a comparison since then whether to use paper receipts or e-receipts. However, both are beneficial when it comes to accounting reports or tax claims. Paper receipts are the usual and old way we used for long years but due to the advancement of our technology, change matters especially if it is for the betterment of a business. Do you think digitizing will cost too much? Is it complicated to start? 

Here are some factors when using paper receipts: 

  • Paper receipts provide instant proof of payment for a transaction of goods or services and provide customers with the security of a possible return/exchange of items.
  • Paper receipts give businesses the advantage to add seasonal SALE or discounts, such as coupons or promotions in the form of barcodes which can easily be scanned by the POS in real-time.
  • For customers paying with cash or credit cards, paper receipts protect both the business checking they are providing the correct change or card information and the customer with proof that the correct money has been returned or the amount entered correctly.
  • However, there are always issues in the quality of paper receipts used and the possibility for receipts to fade over time.This is one of the disadvantages when you use paper receipts. In due time information on the receipts are not readable and can be frustrating.
  • Paper receipts also take up too much space, which sometimes lets you buy a new file cabinet to store all the file receipts. 
  • Paper receipts are not environmentally friendly and they’re easy to lose and can give you stress in the future especially during tax claims.  
  • Many small to medium businesses (SMBs) are still using paper receipts to input information manually, which leads to administrative errors and wasting time to correct any mistakes and looks unprofessional due to erasures or alteration.

On the other hand, using online or digital receipts has been more convenient and effortless. Digital receipts or e-receipts have existed for long years now and for over a decade, work results are better. People are getting more used to pay-on-the-go by just using phones and access to the internet. Companies or businesses just need to download the app or access the websites anytime, anywhere, 24/7. ExpressExpense mobile receipt maker lets you create a receipt on your phone by downloading the app on Apple Store and Google Play Store. 

Here are the factors when using digital or e-receipts:

  • Digital receipts save paper, easy to store, easy to find which makes the job easier and lighter.
  • Digital receipts are printer and mobile-friendly. You can download the receipts or email them directly to your customers.
  • Digital receipts saves customer waiting time for check-out. Your goal is to make your customers happy and satisfied.
  • Digital receipts strengthen and enhance both the customer-service experience and customer relationships because of faster work results.
  • Digital receipts are perfect opportunities to upsell and cross-sell however purchase information should always be at the top of the receipt and any advertising or marketing purpose should always be at the bottom. 
  • Companies such as telephone, internet, cable, credit card, or insurance bill can send a digital payment request to inform the customers of their upcoming dues which can minimize or prevent late payments.
  • It encourages more time to engage with customers. Because of more email opportunities, you can easily respond to any inquiries or concerns they have. You can also inform customers if there are upcoming deals or discount codes that they can use. Loyal subscribers or customers always appreciate these kinds of strategies. 
  • Paperless is environmentally friendly. You save money and you help save Mother earth.

ExpressExpense is a receipt generator that can give you all the convenience of using an online receipt. It is fast, easy to use, and makes receipts in seconds! Reduce cost and save money. Stop wasting more time and boost more sales. Be genius and SIGN-UP today. You can also try it for FREE!

How To Print Receipts to Zebra Thermal Printer

Receipts made using ExpressExpense can easily be printed using a thermal printer.  There are many brands of thermal printers out there: Zebra, Epson, Rollo,  Star, Dymo – to name a few.   The important factor is the printer must be able to print JPG or PDF images.

Zebra brand thermal printers support printing JPGs directly to their devices.  For the purpose of this article, we will use the Zebra iMZ320 – a beautifully designed mobile thermal printer that connects to iOS or Android via bluetooth.  You can also use any of the iMZ, QLN or ZQ Series printers from Zebra.

You’ll need the ExpressExpense app (available on iOS or Android) and the Zebra Utilities (iOS / Android)  app to get started.

First create your receipt using ExpressExpense and save the receipt.  On Android, save to your Downloads location – as this is where the Zebra app looks for images to print.  For iOS users, you need to copy the image to the Zebra Utilities app using iTunes.  Connect your iPhone, open iTunes and then locate

Next, open the Zebra Utilities app and connect to your Bluetooth printer.  Open the “Files” option from the Zebra app and find your receipt image in the “Images” folder.

If your receipt doesn’t match the image – change the printing setting from within the Zebra Utilities app.   Setting Page Options to “Custom” and then choosing Page Width = 3 and Page Height = 6 will usually yield a properly scaled quality receipt.

This thermal printer also does a great job and is very affordable ($60 – $65).

Thermal Receipt POS Small Printer 80mm Bluetooth Printer Compatible with Android/iOS/Windows System ESC/POS Print Commands Set for Office and Small Business

You lost an important receipt? ExpressExpense has a solution

Nothing to be ashamed of, we all lost important receipts. You may need it for your tax filing. Or you must provide your expense list on your work trip. In order to solve these small crisis, Express Expense arrived.

The versatility of our service is unparalleled. We have a little bit of a new model for adding receipts for any situation.

Do not worry about losing important receipts, be it restaurant bills, parking tickets, gas bills or taxis. ExpressExpense allows you to create any receipt. In addition, you can not only replace what you have lost, but also create a new impress your friends.

If you work for your account, ExpressExpense will allow you to issue a receipt for your product or service for your customer at a very low cost per receipt.

How to use ExpressExpense?

Use this service is very simple. First, you have to choose an available receipt template. Then, just fill in the same data for each field and click “Make a receipt.” Then, your prepared receipt will appear on the screen and you can make any adjustments you deem necessary. Click “Buy Receipt” when ready.

The receipt can only be purchased with a valid credit card. Once you have done it, it will appear without your watermark that you can download or send by email. That’s it. It’s easy. You already have your important receipt or give your customer a new receipt. Our service gives you the possibility to purchase a separate receipt, or if you require frequent receipts, register for one year and purchase as many receipts as possible.

what are you waiting for? Visit ExpressExpense and create your own receipts quickly and easily.

Most common receipts in Mexico

Studies of large data sets reveal that these are the most common revenues for retailers in Mexico.

Chedraui receipt
City Club (wholesale club) receipt
Comercial Mexicana receipt
The Palacio de Hierro receipt
Grupo Elektra I receipt
Grupo Famsa receipt
Grupo Sanborns I receipt
Liverpool I receipt
OXXO receipt
Sears receipt
Shasa receipt
Suburbia receipt
Stores Extra receipt
Woolworth Mexicana receipt
Orgnaizacion Soriana receipt
FEMSA Comercio receipt
Coppel receipt
Commercial Group Chedraui receipt
Mexican Commercial Controller Receipt
Dorian’s receipt
Gran Hotel Mexico City receipt
Old Merchants Portal receipt
The Palacio de Hierro receipt
Viana receipt
Aladino’s receipt
Alsuper receipt
Arteli receipt
The Asturian (receipt
The Herlomex Winery receipt
Calimax I receipt
The Grand Cellar I receipt
Sailor I receipt
Nena’s receipt
S-Mart receipt
Welton receipt
Costco receipt
Wallmark I receipt

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Receipts in Brazil – The Most Common

In Brazil, there are many companies that provide receipts to customers. Here are the most common business receipts outstanding in Brazil today.

Extra receipt
Sugar Loaf receipt
Assaí Wholesaler receipt
Casas Bahia Receipt
Cold Point Receipt
Casas Bahia Receipt
Extra.com.br receipt
Pontofrio.com receipt
Left travel receipts
Barateiro.com receipt
eHub.com.br receipt
Cdiscount receipt
Live receipt
Qualitá Receipt
Cacin0 receipt
Taeq I receive
Club des Sommeliers receipt
Finlandek receipt
Carrefour receipt
Carrefour Neighborhood receipt
Carrefour Express receipt
Atacadão and Supeco Recebo
Carrefour Drugstores receipt
Carrefour Receipts receipt
Carrefour Connect receipt
Carrefour receipt
Carrefour Selection receipt
Live receipt
Carrefour Kids receipt
Carrefour Baby receipt
Carrefour Discount receipt
Tex receipt
Wal-Mart Receipt
BIG receipt
Hi Good Price Receipt
Good receipt price
Merchant receipt
National receipt
Every day I receive
Sam’s Club receipt
Maxxi Wholesale receipt
Walmart Pharmacy Receipt
Walmart post receipt
Fotocenters receipt
Big taste receipt
Cafeterias receipt
Feel welcome
Good receipt price
Great Value Receipt
Equate receipt
Ekonomico receipt
Top Chef receipt
Member’s Mark receipt
Bakers & Chefs receipt
I will trust receipt
Select Edition receipt
Simply Basic Receipt
George Receipt
725 receipt
Athletic Works receipt
Supertech Receipt
Ozark Receipt
Pro Works receipt
Bretas receipt
G. Barbosa Receipt
Mercantil Rodrigues Receipt
Prezunic receipt
Zaffari Supermarkets receipt
Bourbon Supermarkets receipt
Zaffari Supermarkets receipt
Bourbon Supermarkets receipt
Muffato Max Wholesale Receipt
Hypermarket Condor receipt
Condor Supermarkets receipt
Receipt probe
Cobal Supermarkets receipt

 

How to resize receipt images to suit your needs.

We get many inquiries from our users on how to resize their custom receipts after they have created them with our tool.  Our receipts are generated at high resolution and larger than actual size in order to allow you to print and scale accordingly.  Let’s look at two ways to resize these receipt images.

Scaling the Receipt using Microsoft Word (or Google Docs)

First, open a blank Word document.  Next click “Insert” and choose Photo and the “Picture from File.”  Then pick the receipt .JPG image  you received.

Next click the image of the receipt on screen and then grab one of the corners to scale the image accordingly.  Your custom receipt can be sized this way as large or as small as you would like.

Once you’ve resized the custom receipt, you are ready to print your receipt.  Here, we’ve scaled the image approximately 30% smaller than the original.

Scaling the Image using Printing Options

The 2nd option for scaling an image is to simply use the “Scale” feature within the printing dialog.  Printers and printer drivers vary – but most printers offer the ability to scale the image upon printing. In this case, we are printing the image from the “Image Viewer” or “Preview” application on your computer.

Simply select “Scale” from the print dialog window and adjust the size to adjust the size of the image on the page.

A few additional tips for making your receipt look good on paper:

  • It sometimes requires resizing and printing the image to determine if it is a good size for your receipt purposes.
  • Remember, a larger receipt is going to be easier to read if you need to scan or fax your receipt output for use in your expense report or tax reimbursement.
  • Many companies now are sending digital receipts to customers via email.  These receipts are meant to be larger because they are digital receipts that were not intended for printing.

Top 5 List – Unusual Expensed Items

These are great! Here are a few very interesting things that have been expensed using our services at ExpressExpense.  Perhaps these were just for fun, but otherwise we would love to know what kind of job entails these types of expensed items!  Thanks for making us all laugh!

1. Clown Services – $250
2. $457 worth of Church’s Chicken
3. 1/8 of High Grade – Kush – Terrapin Care Station, Boulder Colorado (must have lost receipt!)
4. 1 Black Dong, 1 EZ Cuffs, 2 12oz Astrolube – really hoping this was a Bachelorette Party receipt
5. $13,000 Golf Membership